Digitizing handouts, cutting back on waste from food and drinks, and traveling as a group in one vehicle to minimize pollution are all commendable efforts by businesses hoping for a more eco-friendly existence.
However, companies with the best intentions may cut corners environmentally when it comes to event decorations or creating certain settings, because saving the world doesn’t always come before what’s best for a business.
That’s why if a business is interested in upgrading it’s environmental standards when presenting on the road making it happen requires advanced planning and in most cases creative thinking.
For instance, consider the following options:
The location of an event can be the catalyst for how green decorations, if needed, are formulated. How so? When a space is rented in an office building or convention center the interior can be very boring and depending on the nature of a business meeting or conference a lot of energy may have to be put into livening things up.
That’s why picking a location that automatically contains elements of what the setting should be can help tremendously. For example a company needing an organic feel for an event shouldn’t spend resources buying flowers and vines to display.
Instead it should hold the meeting in a place already filled with plants such as the courtyard of a hotel or in a botanical garden (if space can be rented there).
Even the most dry business conferences could have a more laid back appeal and be more environmentally friendly in the process by simply choosing the right location.
Whether the right location is found or not extras such as props for decorations or items needed for setting up a particular environment should be sought out locally. Buying local helps the regional economy and reduces the need for things to be brought in from afar which have a greater carbon footprint.
Even if the event is being held in another city or state options for acquiring what is needed in those locations can be found through researching online. If the internet hadn’t yet been invented this would be a difficult task but in today’s world finding artists, specialty shops, and other services in different regions is as easy as 1-2-3.
For example an East Coast company doing a major event and needing a mural in Huntington Beach, Calif. should look for a local painter from the vicinity. Likewise a West Coast company holding a conference down south and needing to build a stage can seek out carpenters and handymen who specialize in stage production.
Meanwhile, if finding the right venue and buying local turns out to be more of a challenge than initially believed there’s still ways to create more environmentally sound event decor and settings.
For examples, plan on utilizing materials that are 100% biodegradable like flowers, things made of paper that can be recycled easily, or canvas banners which could be reused or repurposed by a school for an art project.
These may be easy steps for some businesses which already take them into account. For others they could be the beginning of a journey towards more efficient use of materials leading to greener decision making down the line.
Either way they are all worthy efforts that will make a mark on the greater goal of a more eco-friendly business world and the more businesses try to take these steps, however little they may be, the faster real change will occur.